Executive Assistant
(Various Locations Downtown and within Greater Vancouver)
$35-52 per hour
 
Seize the opportunity to elevate your career as a Temporary Executive Assistant, where you can hone your executive support skills, enjoy a flexible schedule, and gain invaluable exposure to various industries and work environments, all while earning competitive compensation.

We are currently seeking dedicated Temporary Executive Assistants for a range of temporary and contract assignments in Vancouver and the Lower Mainland. Opportunities available include Corporate Executive Assistants, Senior Executive Assistants, Administrative Assistants to C-suite executives, and more.
 
Why join our team?
Being part of our Temporary Executive Assistant Team is a unique opportunity to grow your executive support experience, expand your professional network, and stay on the cutting edge of industry trends! As a team member, you will be a top consideration for both long and short-term temporary and contract assignments as they become available (based on your indicated preferences). You will have the opportunity to showcase your skills to a variety of companies, enhancing your chances of finding a permanent role if that’s your long-term objective. Enjoy the freedom to work when you wish, giving you control over your schedule and duration of work!
 
The role:
As an Executive Assistant, you’ll play an integral role in supporting top-level executives and ensuring smooth operations within the executive suite. Acting as a critical link between executives, employees, clients, and vendors, you’ll gain invaluable insights into leadership and business strategy, expand your professional network, enjoy the challenge and variety of a fast-paced environment, and have the opportunity to influence important decisions and contribute significantly to the smooth running of the organization.
 
Typical responsibilities include:

• Managing the executive’s calendar, scheduling meetings and appointments.
• Drafting correspondence on behalf of the executive, facilitating communication within the organization and with external stakeholders.
• Coordinating travel plans, including booking flights, hotels, and arranging transportation.
• Preparing for meetings, including creating agendas, gathering materials, and setting up the meeting space.
• Creating and editing documents, presentations, and reports.
• Preparing and tracking expense reports for the executive.
• Assisting with or leading special projects as assigned by the executive.
• Coordinating executive-level meetings and events.
• Handling sensitive information with discretion and maintaining confidentiality.
• Conducting research to aid in decision-making.
• Gathering and analyzing data to provide insights to the executive.
• Acting as a liaison between the executive and other staff members.
• Welcoming visitors and facilitating their meetings with the executive.
• Overseeing office supplies and maintaining a well-organized workspace.
• Performing other administrative tasks as needed to support the executive and the organization.

Requirements:

• Previous experience as an Executive Assistant or in a similar administrative role, ideally supporting senior-level executives.
• Ability to handle sensitive and confidential information with utmost discretion.
• Experience with or ability to manage projects, from conception to completion.
• Excellent verbal and written communication skills, with the ability to communicate effectively with individuals at all levels of the organization.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Proficiency in using office software such as MS Word, Excel, PowerPoint, and various email systems.
• Strong problem-solving abilities, with a proactive approach to resolving issues and challenges.
• Strong interpersonal skills, with a focus on building relationships with key stakeholders.
• High level of attention to detail, ensuring accuracy in all tasks and communications.

If you’re pursuing a temporary role as an Executive Assistant, whether at an entry or experienced level, submit your resume to us today and you could begin working as early as tomorrow!
 
How to Apply
If you would like to be considered for this position apply today through the link, or send us your resume in MS Word format to jobs@marmaladerecruitment.ca with the subject line Executive Assistant – Temporary Contracts ref 958286 
For more positions like these visit www.marmaladerecruitment.ca
 
Please note only candidates with the rights to work in Canada will be considered.  
 
Our Company
Established in 2016, Marmalade recruitment & resources is an innovative boutique recruitment agency who specialise in Accounting & Finance and Administrative & HR recruitment, providing temporary, contract and permanent hiring solutions to Greater Vancouver. 
At Marmalade, we’re not just about recruitment, we’re about revolutionizing the process. Our use of the latest technology enables us to deliver an exceptionally personalized service that aligns with the unique needs of every candidate. We believe in showcasing the full spectrum of our candidates’ skills and attributes, moving beyond the constraints of traditional resumes to significantly boost the prospects of landing their dream job. Take the first step towards your ideal career path today – share your resume with us. At Marmalade Recruitment & Resources, we’re committed to helping you discover the perfect job.
 
For more information on our services:
Visit: www.marmaladerecruitment.ca
Email us: jobs@marmaladerecruitment.ca
Call us: 1-855-828-2828
 
Marmalade Recruitment – Go Beyond the Standard.